Title of the Tender: Supply of Mother-Child scales

Tender Reference Number: CRS-Rwanda 004- FY25-TN/2024

Procurement Method : National Competitive Bidding

Date of Issue: November 12, 2024

Date of Submission: November 29, 2024

Tender for Supply of Mother-child scales.

NO.CRS-Rwanda 004- FY25-TN/2024

1. About Catholic Relief Services (CRS)

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development works are accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. The Country Program has over 85 staff and implements its projects through local and international partners, with strong coordination/collaboration with Government of Rwanda structures. Catholic Relief Services (CRS) has been working in Rwanda since 1961. CRS Rwanda’s key programing areas include youth empowerment, agriculture, early childhood development, nutrition and economic strengthening. To achieve this, CRS collaborates with the government of Rwanda, donors, the Catholic church, private sector, and civil society organizations.

2. The purpose of the procurement services request

CRS Rwanda invites sealed bids from eligible companies for the supply of mother-child scales for malnutrition screening in Kayonza, Kicukiro, Nyarugenge, Rulindo and Nyabihu districts. The bid shall remain valid for a period of 90 days starting from the submission deadline.

3. Technical Specifications of Scale, mother/child, batteries, solar
4. Electronic scale for infants, children, and adults (Mother-child scale).
5. Measuring range: up to 250 kg. Minimum graduation: 100 g.
6. Load bearing: 300 kg
7. Accuracy: better than ±0.15% / ±100g for operating temperature of 0/45 °C and humidity up to 95%.
8. Precision: better than ±0.15% / ±100g for operating temperature of 0/45 °C and humidity up to 95%.
9. Features:
   • The display and control panel can be set up separately from the base for convenient reading and control.
   • Taring function can be controlled using the control panel positioned on the wall or desk, no need to bend over.
   • The on/ off button can be operated in two ways: by using the pedal with feet or the control panel.
   • Main on/off button has a feature to prevent accidental switching on during transportation.
   • Power saving feature automatically turns off the scale after 2-6 minutes of non-use.
   • Foot mat to avoid heating if exposed to direct sunlight.
   • Levelling and removable feet on the bottom of scale base for safe and secure placement.

10. Material:

Body: Corrosion-resistant steel frame with ABS plastic (Acrylonitrile butadiene styrene).
Display cover: durable, clear plastic.

11. Dimensions:

Scale Measure (L x W x H): 36 x 30 x 5 cm (Levelling feet not inclusive)

Display Measure (L x W x H): 17.1 x 3 x 9 cm with a 2.5m length of cable

Net Weight: 2.5 kg .
Portability: Comfortable carrying bag is provided for easy carrying in the field.

12. Display:
    Easily readable in low light working situations (<450 lumens).
    Reading time less than approx. 5 seconds.
13. Power supply: Power adapter, batteries, and Solar Panel

Can be powered by battery power, power adapter and solar panels:
Batteries: 4 AA batteries (customer replaceable).
Adapter: 100 – 240 V / 50-60 Hz, 0.2 Amp.
Solar panels are fully rechargeable within 2 – 4 hours of sunlight. Solar panels can power the scale independently.

14. Environmental conditions:
    Operating temperature: minimum range: 0 to 45 degrees C.
    Storage/transport temperature: minimum range: -20 to 65 degrees C.
    Humidity: up to 80% RH.
15. Supplied with:
    Instructions for assembly, use, and cleaning in English and French; illustrated with pictograms.
    Separately packed batteries.
    Solar panel.
    AC adapter with European standard plugs.
    Comfortable rain and splashproof carry bag appropriate for transport by walking up to 2 hours.

Contact details for after-sales services.

16. Warranty and service:
    Warranty: 1 year
    Product lifespan: 3-5 years
17. Primary packaging:
    One (1) unit per box
18. Quality Management System: ISO 9001

19. Price schedule

4. Eligibility criteria

Your offer must further take note of the following documents for evaluation purpose.

4.A. Administrative documents

• Registration certificate issued by RDB.
• VAT and Tax clearance certificates
• Mention of Bid validity period.
• Bids should be signed by an authorized company representative.

4.B. Technical documents

• Rwanda FDA License to operate as a Wholesale/Retail Pharmacy.
• Bid should specify maximum delivery period.
• Technical specifications of the item quoted.
• Two (2) completion certificates of providing similar services.
• Manufacturer authorization letter.
• ISO certificate.
• User Manual/Brochure.

4.C. Financial Offer should be submitted with the following requirements/Documents

1. Submit your final best financial offer for each service quoted in Rwanda Francs (Rwf).
2. The offer must be VAT inclusive or mention if taxes are exempted.

N.B:

• The successful supplier will be responsible of packaging according to the distribution plan showing quantity for each district which will be shared with him. CRS will be responsible for distribution to district level.

• For your reference, we have annexed to this tender the supplier’s code of conduct that the successful bidder will be required to sign together with the contract.

5. CRS Contact Information:

6. Application process

Interested bidders are encouraged to send their applications to rwandabids@crs.org no later than November 29, 2024, at 11:00amKigali time. The title of the email must include: “Supply of Mother-Child scales”. Late submissions will not be considered.

You are advised that this tender does not constitute in any way a commitment on the part of CRS/Rwanda or its agents, for any service requested.

Done on November 12, 2024.

Hans Fly

Country Representative