REQUEST FOR QUOTATION (RFQ)

(X) URGENT / () NORMAL 

REQUEST FOR QUOTATION

ANTI-CORRUPTION POLICY

AIMS NETWORK has ZERO tolerance for any corrupt practice or behavior by any of the AIMS NETWORK employees and itsvendors and contractors. AIMS NETWORK completely prohibits offering, giving, or agreeing to give to any employee of AIMS NETWORK any gift or commission, or consideration of any kind as an inducement or reward for:

• doingor not doing (or for having done or not having done) any act in relation to the obtaining of any contract with AIMS NETWORK; or
• showingor not showing favor or disfavor to any person in relation to any contract it enters with any vendor or contractor.

IF any of AIMS employees contact the vendor or the contractor for any gift or commission or consideration of any kind (financial and non-financial), then the vendor must report that matter immediately to the AIMS Network Internal Auditor at sali@nexteinstein.org

The African Institute for Mathematical Sciences (AIMS) Research and Innovation Centre in Rwanda kindly requests your best offer Delivered at Place (DAP) to No. 1 KG 590 ST, Kacyiru, Gasabo District, Kigali, Rwanda for the following:

Type and Quantity:

Lot 1:

Lot 2:

Lot 3:

Incoterm:

Goods to be delivered to the AIMS Research and Innovation Centre at No. 1 KG 590 ST, Kacyiru, Gasabo District, Kigali,Rwanda.

Quality specifications:

Lot 1

Item 1: Dell XPS 16 Laptop

• Model:Dell XPS 16
• Processor:13th Gen Intel® Core™ Ultra 9 processor 185H (24MB Cache, 16 cores, up to 1 GHz)
• OperatingSystem: Windows 11 Pro, English
• Graphics:NVIDIA® GeForce RTX™ 4070, 8 GB GDDR6, 60 W
• Memory:32GB, LPDDR5X, 7467MT/s
• HardDrive: 1 TB, 2, PCIe NVMe, SSD
• SystemsManagement: Intel vPro Enterprise Technology Enabled
• Display:3″, Touch, UHD+ 3840×2400, 60Hz, OLED, Anti-Reflect, Anti-Smudge, 400 nit, Infinity Edge
• Keyboard:English UK (or US) keyboard with numeric keypad, 99-key
• PalmRest:Single Pointing, Smart Card Reader, Fingerprint Reader, Thunderbolt 4
• Wireless:Intel® Killer™ Wi-Fi 7 1750 (BE200) 2×2 + Bluetooth 4 Wireless Card
• PrimaryBattery: 6-Cell, 5Whr
• ACAdapter: 65W AC Adapter, USB Type-C
• PowerCord: 3-Pin UK Power Cord – Black
• Warranty:3 Years’ Basic Onsite Service

Item 2: DELL XPS 14 LAPTOP

• Model:Dell XPS 14
• Processor:13th Gen Intel® Core™ Ultra 7 Processor 155H (24MB Cache, 16 cores, up to 8 GHz)
• OperatingSystem: Windows 11 Pro (64-Bit), English
• Graphics:NVIDIA® GeForce RTX™ 4050, 6 GB GDDR6, 30W
• Memory:32 GB: LPDDR5X, 7467 MT/s (onboard), dual channel
• HardDrive: 1TB 2 PCIe NVMe Solid State Drive
• SystemsManagement: Intel vPro Enterprise Technology Enabled
• Display:5″, Touch, 3.2K 3200×2000, 48-120Hz, OLED, Infinity Edge
• Keyboard:English UK (or US) keyboard with numeric keypad, 99-key
• PalmRest:Single Pointing, Smart Card Reader, Fingerprint Reader, Thunderbolt 4
• Wireless:Intel® Killer™ Wi-Fi 6E 1675 (AX211), 2×2, 11ax, Bluetooth® wireless card
• PrimaryBattery: 6-Cell, 5Whr
• ACAdapter: 100-Watt Type-C Adapter, USB Type-C
• PowerCord: 3-Pin UK Power Cord – Black
• Warranty:3 Years’ Basic Onsite Service

Item 3: DELL XPS 13 LAPTOP

• Model:Dell XPS 13 9345
• Processor:Snapdragon® X Elite (12 Core Dual-Core Boost up to 4GHz, NPU up to 45 TOPS) X1E-80-100
• OperatingSystem: Windows 11 Pro (64-Bit), English
• Graphics:Qualcomm® Adreno™ GPU
• Memory:32GB, LPDDR5X, 8448MT/s, integrated
• HardDrive: 1 TB, 2, PCIe NVMe, SSD
• SystemsManagement: Intel vPro Enterprise Technology Enabled
• Display:4″, Touch, QHD+ 2560×1600, Anti-Reflect, Anti-Smudge, 500 nit, InfinityEdge, Eyesafe®
• Keyboard:Graphite Backlit English Keyboard with Fingerprint Reader
• Ports:2 USB4™ 40Gbps USB Type-C® with DisplayPort™ and Power Delivery
• Wireless:Qualcomm FastConnect 7800 Wi-Fi 7 2×2 + Bluetooth 4 Wireless Card
• PrimaryBattery: 3 Cell, 55 Wh, integrated
• ACAdapter: 60W AC adapter, USB Type-C
• PowerCord: 3-Pin UK Power Cord – Black
• Warranty:3 Years Basic Onsite Service
• Camera:1080p at 30 fps FHD RGB camera, Dual-array microphones 360p at 15 fps IR camera

Item 4: DELL LATITUDE 7440 LAPTOP

• Model:Dell Latitude 7440
• Processor:Intel® Core™ Ultra 7 165U, vPro® (12 MB cache, 12 cores, 14 threads, up to 9 GHz Turbo)
• OperatingSystem: Windows 11 Pro (64-Bit), English
• Graphics:Integrated Intel® Graphics, Core™ Ultra 7 165U vPRO Processor, 32GB LPDDR5x Memory
• Memory:32 GB: LPDDR5x, 6400 MT/s (onboard)
• HardDrive: 512 GB, 2 2230, TLC PCIe Gen 4 NVMe, SSD
• SystemsManagement: Intel vPro Enterprise Technology Enabled
• Display:Laptop 0″ FHD+ (1920×1200) IPS, AG No-Touch, 250 nits, FHD IR Cam, WLAN, Aluminum
• Keyboard:English US battery-saving mini-LED backlit Copilot key keyboard, no numeric keypad, 79-key
• PalmRest:Fingerprint Reader, WLAN only, Thunderbolt4, Aluminum
• Wireless:Intel® BE200 Wi-Fi 7 2×2, Bluetooth® 4 Technology, Wireless Card
• PrimaryBattery: 3 Cell, 57 Wh, Express Charge™, Express Charge™ Boost capable
• ACAdapter: 65W AC Adapter, USB Type-C, EcoDesign
• PowerCord: 3-Pin UK Power Cord – Black
• Warranty:3 Years’ Basic Onsite Service

Accessories:

• Item5: Dell Mobile Wireless Mouse – MS3320W
• Item6: Dell Eco Loop Pro Backpack 15
• Item7: Dell 7-in-1 USB-C Multiport Adapter-DA310

Lot 2

ITEM 8: Dell 32 4K UHD Gaming Monitor – G3223Q

• Model:Dell 32 4K UHD Gaming Monitor – G3223Q
• DisplayType: LED-backlit LCD monitor / TFT active matrix
• Size:32 inch
• Built-inDevices: USB 2 Gen 1
• Adaptive-SyncTechnology: NVIDIA® G-SYNC® Compatible
• AMDFreeSync™ Premium Pro
• PanelType: Fast IPS
• AspectRatio: 16:9
• NativeResolution: 4K UHD 3840 x 2160 at 144Hz
• PixelPitch: 1845 mm
• PixelPer Inch: 138
• Brightness:400 cd/m²
• ContrastRatio: 1000:1
• ColorSupport: 07 billion colors
• ColorGamut: 99% sRGB, 95% DCI-P3
• ResponseTime: 1 ms (gray-to-gray) in Extreme Mode
• HorizontalViewing Angle: 178°
• VerticalViewing Angle: 178°
• ScreenCoating: Anti-glare
• BacklightTechnology: LED edge light system
• Features:LED edgelight system, Mercury free, arsenic-free glass, Dell ComfortView Plus
• Built-inSpeaker: No
• Dimensions(WxDxH): 6 in x 2.7 in x 16.8 in
• Weight:29 lbs

Interfaces:

• 2x HDMI ver 1(supports 4K 144Hz @10bit 4:4:4 with DSC)

Power:

• 1x DP (ver 4)
• 2x SuperSpeed USB 5 Gbps (USB 2 Gen1) downstream port [Front bottom, one with BC1.2 charging capability at 2A (max)]
• 1X SuperSpeed USB 5 Gbps (USB 2 Gen1) upstream port (rear)
• 1x Headphone-out port (bottom)
• InputVoltage: AC 100-240 V (50/60 Hz)
• PowerConsumption (Max): 121 Watt
• PowerConsumption Stand by: 3 Watt
• PowerConsumption Sleep: 3 Watt
• PowerConsumption (Off Mode): 3 Watt

ITEM 9: Epson Pro EX9240 Projector

• Model:Epson Pro EX9240
• OutputResolution: Full HD 1080P
• LightSource: Lamp
• ColorBrightness (IDMS Rated)¹ : 4,000 Lumens
• WhiteBrightness (ISO Rated)¹ : 4,000 Lumens
• Built-inSpeaker: 16 W
• HDMIPort(s) : 2x
• Built-inWireless : Yes (with Miracast)
• DynamicContrast Ratio: Up to 16,000:1
• OpticalZoom: 6x
• AutoKeystone: Yes (Vert) + Horizontal slider
• Dimension(including feet) : 2” x 11.2” x 4.8”
• Weight(lbs) : 7

ITEM 10: HP Color LaserJet Enterprise M480f Multifunction Duplex Printer

• Model:HP Color LaserJet Enterprise MFP M480f – (3QA55A)
• PrintSpeed – Black (normal): Up to 29 ppm
• Printspeed – Color (normal): Up to 29 ppm
• Firstpage out (ready) black: As fast as 3 sec
• Firstpage out (ready) color: As fast as 9 sec
• Resolution(black): Up to 600 x 600 dpi
• Resolution(color): Up to 600 x 600 dpi
• Resolutiontechnology: HP ImageREt 3600, Enhanced (600×600 dpi), Fine Lines (1200×1200 dpi), Quickview (300×300 dpi)
• Recommendedmonthly page volume: 900 to 4,800 pages
• PrintTechnology: Laser
• Display:3” diagonal Color TFT-LCD back lit 480 RGB (H) x 272 (V)
• Numberof print cartridges: 4 (1 each black, cyan, magenta, yellow)
• Papertrays, standard: 2
• Papertrays, maximum: 3
• MobilePrinting Capability: HP ePrint; Apple AirPrint™; NFC Touch-to-print (optional); PrinterOn Print; Mopria™ certified
• Connectivitystandard: 2 Hi-Speed USB 0 Host; 1 Hi-Speed USB 2.0 Device; 1 Gigabyte Ethernet 10/100/1000T network; 1 FAX
• Connectivity,optional: HP Jetdirect LAN Accessory 8FP31A; HP Jetdirect 3100w BLE/NFC/Wireless Accessory 3JN69A
• ScreenCoating: Anti-glare, 3H Hard Coating
• BacklightTechnology: LED backlight
• Features:Mercury free, arsenic-free glass, Delta E<2 calibration
• Built-inSpeaker: No
• Dimensions(WxDxH) : 1 in x 9.2 in x 18.5 in – with stand (lowest position)
• Weight:84 lbs
• Interfaces:
• HDMI(HDCP2)
• DisplayPort4
• DisplayPortoutput
• USB-Cupstream/DisplayPort 4 Alt Mode with Power Delivery (power up to 90W, HDCP 2.2)
• USB-C2 Gen 2 upstream
• USB-C2 Gen 2 downstream (power up to 15W)
• 4x USB 2 Gen 2 downstream
• USB2 Gen 2 downstream with Battery Charging 1.2
• Audioline-out (mini-jack)
• LAN(RJ-45)

Alternatives:

Alternative specifications must be confirmed by AIMS Research and Innovation Centre in writing before the submission deadline. Alternative specifications not confirmed as such will not be considered.

Request for Clarification:

Bidders are required to submit any request for clarification or any question in respect of this RFQ by e-mail to ricprocurementenquiries@aimsric.org . No bid should be submitted to this address. Bidders are requested to keep all questions concise.

AIMS Research and Innovation Centre will compile the questions received. AIMS Research and Innovation Centre may, at its discretion, copy any reply to a question to all the other invited bidders at once.

Packaging:

All goods must be packed suitable for air/land/sea transportation including rough handling to the destination.

Weights and Dimensions:

Please state the type of packing, net and gross weights, size of cartons, and cubic dimensions in your offer.

Marking:

All packaging should be clearly marked “For Academic Use Only.”

Language:

All documents, markings, and labeling should appear in English.

Labeling:

All packaging should be clearly marked “Fragile Handling.”

Packing list:

In/and outside each carton state contents/quantity in English.

Required documents and certificates:

Pre-qualification Documents

• Business registration certificate from Rwanda Development Board or itsequivalent for bidders registered outside Rwanda.
• ValidRwanda Social Security Board (RSSB) compliance certificate or its equivalent, if applicable, for bidders registered outside Rwanda.
• Atleast three (3) signed and stamped Letters of Recommendation or Certificates of Completion from clients the tenderer has worked with and offered similar products and services to those requested in this RFQ within the past five years.
• Estimatedtime of delivery from date of receiving purchase

Required Bid Documents

• Signedand stamped proforma
• Signedand stamped Financial Offer Form (Annex C)
• Signedand stamped Technical Offer Form (Annex B)
• Proofof EBM V2
• Validtax clearance certificate from Rwanda Revenue Authority or its equivalent where applicable for bidders registered outside Rwanda.

• Signed and stamped company profileindicating expertise, experience, and profiles of senior management personnel.

Distribution of documents and certificates

• Offersmust be submitted in one full set (single PDF file with all pages arranged according to the order listed above).

Warranty

• Allequipment and materials must be covered by the manufacturer’s

Cost breakdown:

IMPORTANT: Your financial offer must include the following information

Forevery lot:

• Unitprice before tax per item
• Discountwhere applicable
• Totalprice (net after deduction of any discounts)
• Allapplicable taxes
• Allapplicable charges
• Totalprice of the lot
• Totalprice (sum of all lots)

Currency:

All firm costs are to be given in Rwandan Francs (RWF) only.

Delivery Date:

• Apurchase contract/order will be issued before or on 24^th February  The goods must be delivered no later than 14^th March 2024.
• Pleasestate if goods are available ex-stock or state production/delivery lead
• AIMSmust be notified in writing if the shipment of the desired items is delayed for any

Samples

Not required.

Inspection

A quality and quantity inspection shall be carried out upon delivery/installation. Any items which do not conform to the specifications and/or damaged goods will be rejected at the vendor’s expense.

If an item is deemed unacceptable, the vendor shall make return arrangements within five (5) days ofbeing notified or permit AIMS to arrange for the return of the item(s). The vendor assumes the delivery expenses inthis case.

Liquidation Damage Clause

IMPORTANT: Please be advised that delivery/installation after the agreed schedule shall be subject to a deduction from the invoice of 0.2% per day for each day after the agreed delivery date up to 7% of the total cost CPT value of the contract.

Payment

Within 30 days of the date of handover of all goods and installations, and all supporting documents in good order to anauthorized AIMS Research and Innovation Centre representative. The vendor shall accept payment in accordance with the payment procedures of Rwanda.

Validity:

Your offer must remain valid until 60 days after the issue of this RFQ, before which a Purchase Order if placed, should be accepted by you.

Insurance

The vendor is responsible for all goods and materials until they are delivered and formally accepted by an authorized AIMSrepresentative.

All or None Clause:

Bidders are required to bid for One lot or all lots among all lots (Lot 1, Lot 2 and Lot 3) in this RFQ. AIMS reserves the right to accept the whole or part of your offer and the lowest price need not be accepted.

Bid Acceptance

AIMS Research and Innovation Centre may, at its discretion, extend the deadline for the submission of bids, by notifying all prospective suppliers in writing. The extension of the deadline may accompany a modification of the solicitation documents prepared by AIMS Research and Innovation Centre at its own initiative or in response to a clarification requested by a prospective supplier.

Please note that AIMS Research and Innovation Centre is not bound to select any of the firms’ submitting bids and does not bind itself in any way to select the firm offering the lowest price. Furthermore, the contract will be awarded to the bid considered most responsive to the needs, as well as conforming to AIMS NETWORK’s general principles, including economy and efficiency and best value for money.

Special Requirements:

• Alldocuments should clearly state “For Academic Use Only”
• Quotationssubmitted after the submission deadline shall not be
• AIMSreserves the right to reject any or all bid proposals or to cancel the bidding  AIMS do not guarantee any contract because of this invitation.
• IMPORTANT:All inquiries regarding the information on this RFQ must be submitted in

writing to ricprocurementenquiries@aimsric.org. No bid should be submitted to

ricprocurementenquiries@aimsric.org

• Afterthis RFQ has been released, contact between a Vendor and AIMS Research and Innovation Centre is prohibited, except for the aforementioned  Violation of this clause may result in the rejection of the bid.
• Thisis not a purchase order, and this document should not be construed in any way as an offer to contract your firm

Conditions for submitting offers:

Bids in one full set (single PDF file with all pages arranged according to the listed order in “Required documents and certificates” above) must be sent no later than 17:00 AM CAT on 17^th February 2025 itequipment2025@aimsric.org Only bids submitted to this email address will be considered.

Offers not addressed, packaged, and sent as such will be automatically disqualified from the tender process.

Faxed bids will not be accepted.

Confirmation:

Please send an acknowledgment of receipt of this document, and your intention to bid to

ricprocurementenquiries@aimsric.org

Additional Terms and Conditions:

Please state in your offer, your acceptance of attached AIMS-NETWORK Terms and General Conditions in Annex Abelow. Failure to do so may result in the disqualification of your offer from further evaluation.

N.B. Kindly submit your best firm offers as negotiation will not be entered.

Thank you and best regards,

Dr. Isambi Mbalawata,

Director Scientific Development and Administration, AIMS Research and Innovation Centre

ANNEX A

AIMS GENERAL TERMS AND CONDITIONS FOR ALL SERVICE CONTRACTS

 LEGALSTATUS

The service provider should be considered as having the legal status of an independent service provider. Agents or employees of the service provider shall not be considered in any respect as being employed or in any mannerofficials or staff members of AIMS.

2. ASSIGNMENT OF PERSONNEL

The service provider should not assign any persons other than those accepted by AIMS for work performed under this contract.

3. OBLIGATIONS

The service provider and all individuals assigned by it to perform services under this contract:

• Shallneither seek nor accept instructions from any authority external to AIMS in connection withthe performance of its/their services under this contract.
• Shall refrain from any action which may adversely affect the AIMS and shall fulfil its/their commitments with the fullest regard for the interests of the AIMS.
• Shall assure compliance with all applicable laws of the country where the service provider is registered as well as those in which the activities are performed.
• Assure that all duties are conducted with integrity, free from any taint of dishonesty or corruption and thatall people are respected equally without any distinction or discrimination based on nationality, race, gender, religious beliefs, class, or political opinions.
• Shallnot advertise or otherwise utilize to its/their advantage the fact that it is or has been a service providerwith
• Shall not, in any manner whatsoever use the name, emblem or official seal of the AIMS or any abbreviation of the nameof the AIMS in connection with its business or otherwise, except as requiredfor the fulfilment of its contractual duties hereunder and then only with the express prior written approval of the AIMS-Network President or his/her
• Shallnot communicate at any time to any other person (legal or natural), Government or authority externalto the AIMS any information known to it/them by reason of its/their association with the AIMS which has not been made public, except in the course of their duties or by authorization of the AIMS-Network President or his/her designate; nor shall service providers or assigned individuals at any time use such information to its/their private advantage.
• Whenperforming the services on AIMS premises or at any location when representing the AIMS,shall act in a manner consistent with the values of the African Institute for Mathematical Sciences and shall abide by the rules of conduct set out in theAIMS’s Code of Conduct (a copy of which has been provided by the AIMS). The service provider acknowledges and accepts that any violation of these rules of conduct by it or any individual assigned by it to perform services on its behalf shall be considered breach of an essential term of this contract.
• The obligations set out in sub-clauses (e), (f) and (g) above shall continue upon expiration or termination of this contract with AIMS.

4. REPRESENTATIONS AND WARRANTIES

The service provider represents and warrants:

• It is not engaged in the sale or manufacture, either directly or indirectly, of anti-personnel mines or any components produced primarily for the operation thereof.
• Toensure the respect of internationally agreed core labour standards, g., the ILO core labour standards, conventions on freedom of association and collective bargaining, elimination of forced and compulsory labour, elimination of discrimination in respect of employment and occupation, and the abolition of child labour.
• It is not engaged in any practice inconsistent with the rights set forth in the Convention on the Rights of theChild, including the requirement that children be protected from performing any work that is likely to be hazardous, to interfere with their education, or to be harmful to their health and development.
• Itrespects the basic social rights and working conditions of its employees, servants, agents, and sub-
• Thereare no material claims or allegations outstanding against the service provider that might adversely affect AIMS or its reputation.

5. TITLE RIGHTS

• Duringthe term of this contract, the service provider shall disclose to the AIMS all ideas, inventions,business plans or any other materials developed by it during the term of this contract because of the servicesprovided to the AIMS by the service provider.
• The AIMS shall be entitled to all property rights including but not limited to patents, copyrights and trademarks, regarding material which bears a direct relation to, or is made in consequence of, the services provided to the AIMS by the service provider. At therequest of AIMS, the service provider shall assist in securing such property rights and transferring them to AIMS in compliance with therequirements of applicable  At the request of the AIMS, the

service provider shall take all necessary steps, execute all necessary documents, and generally assist in securing such property rights andtransferring them to the AIMS in compliance with the requirements of applicable law.

• All materials prepared as well as all data collected and processed in the course of the service provider’s work for the AIMS is the property of the AIMS. Such information cannot be used by the serviceprovider for any purpose, other than that agreed under the terms of this contract, without the prior writtenapproval of the AIMS-Network President or his/her designate.
• Title to any equipment and supplies which may be furnished by the AIMS shall rest with the AIMS and any such equipment shall bereturned to the AIMS as soon as possible, when no longer neededby the Service provider. In any event, all equipment and supplies must be returned to the AIMS uponthe termination or expiration of this contract. Such equipment, when returned to the AIMS, shall be in the same condition as when delivered to the service provider, subject to normal wear and tears. The serviceprovider bears all responsibility for lost or damaged equipment and

6. TAX EXEMPTION

The service provider’s fee shall reflect any tax exemption to which the AIMS is entitled by reason of any immunities which it enjoys. If it is subsequently determined that any taxes which have been included invoiced are not required to be paid, the AIMS shall deduct the amount from the service fee or, if it has paid any such taxes, it shall be refunded by the service provider.

7. DELAY

Without prejudice to clause 8 below, if the services have not been completed during the agreed time period, anyadditional costs or damage incurred by the AIMS due to such delay may be withheld from any amounts owed to the service provider.

8. TERMINATION OF CONTRACT

• This contract may be terminated at any time by either party before the expiry date of the contract by givingwritten notice to theother party. The period of notice shall be five days in the case of contracts for a total period of less than two months and fourteen days in the case of contracts for a longer period.
• Thiscontract may be terminated by AIMS with immediate effect at any time if the service providerhas breached any of his contractual obligations with AIMS or if in the reasonable opinion of the AIMS the service provider has brought or is reasonably likely to bring the AIMS’s reputation intodisrepute.
• In the event of the contract being terminated prior to its due expiry date in this way, the service provider shall be compensatedon a pro rata basis for no more than the actual amount of work performed to the satisfaction of the  Additional costs or damages incurred by the AIMS resulting from the termination of the contract by the service provider or by the AIMS in accordance with para (b) above,may be withheld from any amount otherwise due to the service provider by the AIMS.

9. BANKRUPTCY

Should the service provider file any petition for bankruptcy, or should the service provider make a general assignment for the benefit of its creditors, or should a receiver be appointed on account of the service provider’sinsolvency, the AIMS may, under the terms of this contract, terminate the same forthwith by giving the service provider written notice of such termination

10. FORCE MAJEURE

Force majeure, as used herein, shall mean acts of God, laws or regulations, industrial disturbances, acts of the public enemy, civil disturbances, explosions and any other similar cause of equivalent force not caused by, norwithin the control of either party, and which neither party is able to overcome. As soon as possible after the occurrence of the force majeure and within not more than 15 days, the service provider shall give notice and fullin writing to the AIMS of such force majeure if the Service provider is thereby rendered unable, wholly orin part, to perform his obligations and meet his responsibilities under this Contract. The AIMS shall then have the right to terminate the Contract by giving in writing seven days’ notice of termination to the Service provider, and the Service provider shall return any deposit paid by the AIMS.

11. INDEMNIFICATION AND INSURANCE

• Theservice provider shall indemnify, hold harmless and defend at its own expense the AIMS, its officers, agents and employees from and against all suits, claims, demands and liability of any nature or kind, including costs and expenses, arising out of acts or omissions of the service provider or its employeesin the performance of this contract.
• Theservice provider shall provide and thereafter maintain for the duration of this contract and any extensionthereof all appropriate workmen’s compensation insurance and furnish proof to the satisfaction of the AIMS of adequate liability insurance (including as relevant employers liability insurance, comprehensive general liability insurance, automobile liability insurance and professional liability insurance). The service provider shall further provide such health and medical insurance for its agents or employees as the service provider may consider advisable.

12. OFFICIALS NOT TO BENEFIT

The service provider represents and warrants that no official of the AIMS has been, or shall be, admitted by the service provider to any direct or indirect benefit arising from this contract or the award thereof. The service provider agrees that breach of this provision is a breach of an essential term of this contract.

13. AMENDMENTS AND ASSIGNMENTS

No change in or modification of this contract shall be made except by prior written agreement between the service provider and the AIMS-NEI’s authorised representative. The service provider shall not assign, transfer,pledge, sub-contract or make other disposition of this contract or any part thereof, or of any the service provider’srights, claims or obligations under this contract except with the prior written consent of the AIMS.

 14. ARBITRATION

Any dispute, controversy or claim arising out of or relating to this contract, or the breach, termination or invalidity thereof, shall be settled by arbitration in accordance with the United Nations Commission on International Trade Law (UNCITRAL) Arbitration Rules as at present in force. The place of arbitration shall be Kigali, Rwanda, and the language to be used in the arbitral proceedings shall be English. The arbitral tribunal shall have no authority to award punitive damages. The parties agree to be bound by any arbitration award rendered in accordance with this paragraph as the final adjudication of any such dispute, controversy, or claim.

15. GOVERNING LAW

This contract shall be governed by Rwanda law.

16. AIMS PRIVILEGES AND IMMUNITIES

Nothing in or relating to this contract shall constitute or be deemed a waiver, express or implied, of any of the privileges and immunities of the AIMS.

17. ANTI-CORRUPTION POLICY

AIMS has a ZERO tolerance for any corrupt practice or behaviour by any of the AIMS employees andits vendors and contractors. AIMS completely prohibits offering, giving or agreeing to give to any employeeof AIMS any gift or commission or consideration of any kind as an inducement or reward for:

• doing or not doing (or for having done or not having done) any act in relation to the obtaining of any contract with AIMS; or
• showingor not showing favour or disfavour to any person in relation to any contract it enters into withany vendor or contractor;

IF any of AIMS employees contact the vendor or the contractor for any gift or commission or consideration of any kind (financial and non-financial), then the vendor must report that matter immediately to the AIMS NETWORK Internal Auditor at sali@nexteinstein.org.

 18. RELATED PARTY DECLARATION

The bidder must make a declaration in writing if they or any of their employees have any direct or in-direct relation with any of the AIMS employees. Failing to do so may result in rejections of the bids or cancellation ofthe contract.