Purchasing Intern Job Description

Location:Kigali, Rwanda

Reports to: Regional Purchasing officer

Duration:6 months

Position Type:Full time

Organization Background

The Wildlife Conservation Society (WCS) is a US non-profit, tax-exempt, private organization established in 1895 that saves wildlife and wild places by understanding critical issues, crafting science- based solutions, and taking conservation actions that benefit nature and humanity. With more than a century of experience, long-term commitments in dozens of landscapes, presence in more than 60 nations, and experience helping to establish over 150 protected areas across the globe, WCS has amassed the biological knowledge, cultural understanding and partnerships to ensure that vibrant, wild places and wildlife thrive alongside local communities. Working with local communities and organizations, that knowledge is applied to address species, habitat and ecosystem management issues critical to improving the quality of life of poor rural people whose livelihoods depend on the direct utilization of natural resources.

Central Africa&Gulf of Guinea Program Overview

The WCS Central Africa & Gulf of Guinea program encompasses five countries (Republic of Congo, Democratic Republic of Congo, Gabon, Cameroon and Nigeria,). WCS has been present and active across these countries for over thirty years, implementing long-term site-based initiatives – including large and complex protected area operations – in some of the most intact ecosystems remaining in the region and in supporting governments partners, and local communities in biodiversity conservation and sustainable management of natural resources. The regional office aims to provide qualitative goods and services on time to support the ongoing growth of activities in the country programs.

Job Summary

The Wildlife Conservation Society’s Central Africa & Gulf of Guinea program seeks a motivated intern to support the Regional Africa office’s daily operations. Responsibilities include handling staff

requests, organizing meetings/events, maintaining the office, managing stock, updating tracking sheets, facilitating reconciliation, and physical tracking. The role involves shipping activities, liaising with customs agents, managing assets inventories, updating trackers, archiving documents, and preparing a catalogue of frequently used items. This position offers comprehensive learning experience in office operations, logistics, and data management.

Responsibilities

• Under the leadership of the Regional purchasing officer the intern will participate in the following activities as s/he learns
• RegionalAfrica Hub office daily operations’ needs handling (staff’s requests that need to be outsourced, support on organized meetings/events, office maintenance etc)
• Stockmanagement of items in transit and contingency stock
• Updatingthe tracking sheets and facilitating reconciliation
• Physicaltracking

Shippingactivities

• Receiving/shippingpaperwork
• Liaisingwith custom agent
• Updatingthe tracking sheets and facilitating reconciliation

Assets inventories

• updatingtrackers
• Taggingand inventories

Data management of purchases

• Updatingtrackers
• Archiving
• Preparationof the catalogue of frequently used items
• Anyother needed activities requiring support in the purchasing

Requirements:

Holdingat least a bachelor’s degree in any of the following fields:

• Procurement
• Informationtechnology (IT)
• Businessadministration
• Anyother related field

Previousexperience in an internship or employment with NGOs is preferred

Proficientin Microsoft Office, with expertise in Microsoft

How to apply

Interested candidates, who meet the above qualifications, skills, and experience, should send his/her CV and cover letter at africaapplications@wcs.org with a subject line PurchasingInternby

November 25^th,2024.

WCS is an equal opportunity employer dedicated to hiring and supporting a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value.