Tender No:

RICH/003/25/OT

Opening date

26^th  March 2025

Closing date

10^th April 2025

Description

Printing Services

Issued by

Rwanda Interfaith Council on Health (RICH)

Currency for item costing

Rwandan Francs

Introduction

• Bidders shall adhere to all the requirements of this tender, including any amendments made in writing by RICH.
• Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by RICH.
• RICH is under no obligation to award a contract to any Bidder as a result of this bid documents.
• RICH reserves the right to cancel the tender procress at any stage without any liability of any kind for RICH, upon notice to the bidders or publication of cancellation.

Deadline for the

Submission of

Quotation

10^th  April 2025  at 05:00 pm Kigali time

Method of

Submission

All bids shall be submitted online via  the following email:

procurement@rwandainterfaith.org

Cost of

preparation of bid documents

RICH shall not be responsible for any costs associated with a bidder’s preparation and submission of bid documents, regardless of the outcome or the manner of conducting the selection process.

Supplier Code of

Conduct, Fraud,

Corruption

RICH strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, child abuse, child labor, sexual abuse and explotation and requires all bidders to observe the highest standard of ethics during the procurement process and contract implementation; and such mispratices may result to cancellation of the procurement process at any stage.

Gifts and

Hospitality

Bidders shall not offer gifts or hospitality of any kind to RICH staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to lunches, dinners or similar. In pursuance of this policy, RICH: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a bidder ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the bidder has engaged in any corrupt or fraudulent practices in competing for, or in executing a RICH contract.

Conflict of Interest

RICH requires every procurement team member, staff and prospective supplier to avoid and prevent any thing that may lead to the conflicts of interest.

Bidders must disclose their knowledge of the following: a) If the owners, part-owners, officers, directors of the bidding entity or key personnel who are family members of RICH staff involved in the procurement process under this tender.

Duties and taxes

All prices must be tax inclusive.

Language of the bid documents

Language is English

Documents Comprising the Bid

The Bids shall comprise of the following:

• Official bidding documents
• Submission letter
• Full address of the bidder indicating Province, District, Sector, Cell, Village, Street number, E-mail, telephone number and Bank account details.
• Copy of RDB certificate;
• Valid tax clearance certificate;
• References of at least three similar contracts executed in the last three years;
• Proof of electronic billing machine receipt;
• RSSB certificate.

Clarifications

• Requests for clarification from bidders will not be accepted any later 4^th April  2025 at 5:00 pm.

Evaluation criteria

Techinical evaluation

Maximum score 30%

Only bidders who attain a minimum score of 25% in the technical specifications will be qualified for financial proposal opening.

Financial evalution

Maximum score 70%

The bidder has to develop their financial proposal strictly by using format related to financial proposal (Section 3)

No

No Items Description

  Unit of measure

Unit cost (Tax inclusive)

1

Provision of branded pull up banner (Small base)

1 item

2

Provision of branded pull up banner (big base)

1 item

3

Provision of branded banner (1*3m)

1 item

4

Provision of branded banner (2*6m)

1 item

5

Provision of branded t-shirt (round neck) screen printing

1 T-shirt

6

Provision of branded t-shirt (polo neck) screen printing

1 T-shirt

7

Provision of branded t-shirt (round neck) with logo in embroidery

1 T-shirt

8

Provision of branded t-shirts (polo neck) with logo in embroidery

1 T-shirt

9

Provision of branded 2m tall teardrop banner (1560mm (L) x 200mm (W) x 150mm (H))

1 item

10

Provision of branded 4m tall teardrop banner (1560mm (L) x 200mm (W) x 150mm (H))

1 item

11

Print A4 format page (colored)

1 page

12

Print A5 format page (colored)

1 page

13

Design and print a 24-page booklet (A4, colored pages, laminated cover)

Booklet

14

Design and print a 24-page booklet (A4, colored pages, all laminated pages & Cover)

Booklet

15

Design and print a 24-page booklet (A5, colored pages, laminated pages & Cover)

Booklet

16

Design and print a 24-page booklet (A5, black and white, laminated cover)

Booklet

17

Print Booklet per page in black and white (A4)

1 page

18

Branded flyers (A4)

1 flyer

19

Provision of branded flyers (A5)

1 flyer

20

Branded brochures (A4)

1 brochure

21

Print brochures (A5)

1 brochure

22

Photocopy service per page in color (A4)

1 page

23

Photocopy service per page in black and white (A4)

1 page

24

Scan service per page

1 page

25

Provision of branded certificate (A4)

1 certificate

26

Branded business card

1 card

27

Branded Job ID card

1 card

28

Branded Bucket Hat (cotton, with key message or logo

1 hat

29

Branded cap (baseball caps, with key messages or logo)

1 cap

30

Branded cap (Dad Cap, cotton, with key message or logo)

1 cap

31

Branded folder (A4)

1 folder

32

Branded flipbooks (12 pages, A5, colored with laminated cover)

1 book

33

Branded flipbooks (12 pages, A4, colored with laminated cover)

1 book

34

Branded laminated A4 card

A card

35

Branded backpack bag (with key message or logo)

1 bag

36

Branded Agenda (Leather cover, key messages and logos)

Agenda

37

Branded umbrella (with key messages and logos)

Umbrella

38

Branded transparent water bottle (with key messages and logos)

1 bottle

39

Branded stainless water bottle (with key messages and logos)

1 bottle

40

Branded coffee bottle (with key messages and logos)

1 bottle

41

Branded stainless mug (with key messages and logos)

1 mug

42

Branded bamboo coffee mug (with key messages and logo)

43

Branded Crystal Awards (Engraved)

1 award

44

Branded wooden award (metal plaque, engraved, logos)

1 award

45

Branded Medal award

1 trophy

46

Branded trophy (small size)

1 trophy

47

Branded trophy (bigger size)

1 trophy

48

Branded keychains holder

1 key holder

49

Branded wooden key holder

1 key holder

50

Branded pens (laser metal marking)

1 pen

51

Branded desk sign holder

1 sign holder

52

Branded wrist brand (with key messages)

1 wrist brand

53

Branded flash disk

1 flash disk

54

Branded long sleeve shirt (cotton, with key message or logo)

1 shirt

55

Branded vest (cotton, with key message or logo)

1 vest

56

Branding vehicles

1 vehicle

57

Branding window, gate, doors… (per square meter)

1 square meter

58

Branded side bag (cotton, thread, with key message and logos)

1 bag

59

Branded Vinyl sticker (Laminated, with key messages and logos) per square meter

1 square meter

60

Branded sticker (non-laminated, with key messages and logos)

1 square meter

61

Branded computer Sleeves.

 bag (15.6-inch, leather, with key message, logo)

1 bag

62

Branded computer sleeves bag (15.6-inch, cotton, key messages and logos)

1 bag

63

Branded computer Sleeves.

 bag (14-inch, leather, with key message, logo)

1 bag

64

Branded computer sleeves bag (14-inch, cotton, key messages and logos)

1 bag

Total